Privacy Policy

Name and contact details of the controller

Social-Bee gGmbH

St. Martin St. 112

81669 Munich

Contact details of the data protection officer

DATATINO GmbH

Kapuziner Str. 7

80337 Munich

General information on data processing

Scope of the processing of personal data

As a matter of principle, we only process personal data of our users to the extent that this is necessary for the provision of a functional website as well as our content and services. The processing of personal data of our users is regularly carried out only with the consent of the user. An exception applies in those cases in which obtaining prior consent is not possible for factual reasons and the processing of the data is required by legal regulations.

Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for processing operations of personal data, Art. 6 para. 1 p. 1 lit. a General Data Protection Regulation (GDPR) as the legal basis.

When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 p. 1 lit. b GDPR as the legal basis. This applies acc. Art. 6 par. 1 p. 1 lit. b Alt.2 also for processing operations that are necessary for the performance of pre-contractual measures.

Insofar as the processing of personal data is necessary for the fulfillment of a legal obligation to which our company is subject, Art. 6 para. 1 p. 1 lit. c GDPR as the legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 p. 1 lit. d GDPR as the legal basis.

If the processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not override the former interest, Art. 6 para. 1 p. 1 lit. f GDPR as the legal basis for the processing.

Data deletion and storage period

The personal data of the data subject shall be deleted or blocked as soon as the purpose of the storage ceases to apply. In addition, storage may take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need to continue storing the data for the conclusion or fulfillment of a contract.

Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

Right to information

You may request confirmation from the controller as to whether personal data concerning you are being processed by him.

If there is such processing, you may request information from the controller about the following:

  • the purposes for which the personal data are processed;
  • the categories of personal data which are processed;
  • the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
  • the planned duration of the storage of the personal data concerning you or, if concrete information on this is not possible, criteria for determining the storage duration;
  • the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
  • the existence of a right of appeal to a supervisory authority;
  • any available information on the origin of the data, if the personal data are not collected from the data subject;
  • the existence of automated decision making including profiling pursuant to Art. 22 para. 1 and 4 GDPR and at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information on whether personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate safeguards pursuant to Article 46 of the GDPR in connection with the transfer.

Right to rectification

You have a right to rectification and/or completion vis-à-vis the data controller, insofar as the personal data processed concerning you are inaccurate or incomplete. The responsible party shall make the correction without undue delay.

Right to deletion

Obligation to delete

You may request the controller to delete the personal data concerning you without undue delay, and the controller is obliged to delete such data without undue delay, if one of the following reasons applies:

  • The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
  • You revoke your consent on which the processing is based according to Art. 6 par. 1 p. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.
  • You refuse the processing according to Art. 21 par. 1 GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 par. 2 GDPR to object to the processing.
  • The personal data concerning you have been processed unlawfully.
  • The deletion of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
  • The personal data concerning you has been processed and collected in relation to information society services offered pursuant to Art. 8 para. 1 GDPR.
Information to third parties

If the controller has made the personal data concerning you public and is responsible pursuant to Art. 17 par. 1 GDPR to erase them, it shall take reasonable measures, including technical measures, having regard to the available technology and the cost of implementation, to inform data controllers processing the personal data that you, as data subject, have requested erasure of all links to or copies or replications of such personal data.

Exceptions

The right to erasure does not exist insofar as the processing is necessary

  • to exercise the right to freedom of expression and information;
  • for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  • for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR;
  • for archiving purposes in the public interest, scientific or historical research purposes, or for statistical purposes in accordance with. Art. 89 par. 1 GDPR, insofar as the right referred to in Section a) is likely to render impossible or seriously prejudice the achievement of the purposes of such processing, or
  • for the assertion, exercise or defense of legal claims.
Right to information

If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed about these recipients by the data controller.

Right to data portability

You have the right to receive the personal data concerning you that you have provided to the controller in a structured, common and machine-readable format. In addition, you have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, provided that

  • the processing is based on consent pursuant to Art. 6 par. 1 p. 1 lit. a GDPR or Art. 9 para. 2 lit. a DSGVO or on a contract pursuant to Art. 6 par. 1 p. 1 lit. b GDPR is based and
  • the processing is carried out with the help of automated procedures.
  • In exercising this right, you also have the right to obtain that the personal data concerning you be transferred directly from one controller to another controller, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this.

The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Right to object

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Art. 6 para. 1 p. 1 lit. e or f GDPR; this also applies to profiling based on these provisions.

The controller shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defense of legal claims.

If the personal data concerning you is processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling, insofar as it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the possibility, in connection with the use of information society services – notwithstanding Directive 2002/58/EC – to exercise your right to object by means of automated procedures using technical specifications.

Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

Automated decision in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing – including profiling – which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision is necessary for the conclusion or performance of a contract between you and the controller, is permitted by Union or Member State law to which the controller is subject, and that law contains appropriate measures to safeguard your rights and freedoms and your legitimate interests, or is done with your explicit consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a or b GDPR applies and appropriate measures have been taken to protect the rights and freedoms and your legitimate interests.

With regard to the cases referred to in 1. and 3. above, the controller shall take reasonable steps to safeguard the rights and freedoms of, and the legitimate interests of, the data subject, which shall include, at least, the right to obtain the intervention of a person on the part of the controller, to express his or her point of view and to contest the decision.

Provision of the website and creation of the log files

Description and scope of data processing

Each time you visit our website, our system automatically collects data and information from the computer system of the calling computer.

The following data is collected:

  • Information about the browser type and version used
  • The operating system of the user
  • The Internet service provider of the user
  • The IP address of the user
  • Date and time of access
  • Websites from which the user’s system accesses our website
  • Web pages that are called up by the user’s system via our website

This data is stored in the log files of our system. This data is not stored together with other personal data of the user.

Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.

The storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

These purposes are also our legitimate interest in data processing according to Art. 6 para. 1 p. 1 lit. f Alt.1 GDPR.

Legal basis for data processing

The legal basis for the temporary storage of the data and the log files is Art. 6 para. 1 p. 1 lit. f Alt.1 GDPR.

Receiver

The website is hosted on servers of a service provider contracted by us.

Duration of storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

In the case of storage of data in log files, this is the case after seven days at the latest. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

Possibility of objection and elimination

The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

Tracking of user behavior (cookies & analytics)

Description and scope of data processing

Our website uses cookies. Cookies are files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user accesses a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string that allows the browser to be uniquely identified when the website is accessed again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

The user data collected in this way is pseudonymized by technical precautions. Therefore, an assignment of the data to the calling user is no longer possible. The data is not stored together with other personal data of the users.

When accessing our website, the user is informed about the use of cookies for analysis purposes and his consent to the processing of personal data used in this context is obtained. In this context, a reference to this privacy policy is also made.

Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change.

The user data collected through technically necessary cookies are not used to create user profiles.

Legal basis for data processing

The legal basis for the processing of personal data using technically necessary cookies is Art. 6 para. 1 p. 1 lit. f Alt.1 GDPR.

Duration of storage, possibility of objection and elimination

Cookies are stored on the user’s computer and transmitted from it to our site. Therefore, as a user, you also have full control over the use of cookies. By changing the settings in your Internet browser, you can disable or restrict the transfer of cookies. Cookies that have already been saved can be deleted at any time. This can also be automated. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.

Contact request

Description and scope of data processing

On our website, it is possible to contact us via the e-mail address provided. In this case, the user’s personal data transmitted with the e-mail will be stored.

It is also possible to contact us via a form. If a user takes advantage of this option, the data entered in the input mask will be transmitted to us and stored.

Purpose of data processing

The data will be used exclusively for processing your request.

Legal basis for data processing

The legal basis for the processing of the data is the legitimate interest Art. 6 para. 1 lit. f Alt.1 GDPR.

If the contact aims at the conclusion of a contract, the legal basis for the processing is Art. 6 para. 1 lit. b alt.1 GDPR.

Duration of storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data that has been sent, this is the case when the respective conversation with the user has ended. The conversation is ended when it is clear from the circumstances that the matter has been conclusively clarified.

Recipient of the data

We use Google email server for our email communication. From this circumstance, the data is also processed on Google’s servers, so that Google is to be classified as the recipient of your data.

For better management of your requests we use CRM software Salesforce. From this circumstance, the data is also processed on the servers of Salesforce, so Salesforce is to be classified as the recipient of your data.

If you contact us via Whatsapp, your data will also be processed by Whatsapp Ireland Limited.

We also use service providers of appointment setting tools for better appointment coordination.

Possibility of objection and elimination

The user has the possibility to object to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.

Please send us an informal e-mail to this effect to info@social-bee.de

All personal data stored in the course of contacting us will be deleted in this case.

Duration of storage

After completion of the application process, the data will be stored for up to six months. After six months at the latest, your data will be deleted. In the event of a legal obligation, the data will be stored within the framework of the applicable provisions.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

Management of an applicant pool

Scope of the processing of personal data

A form is integrated on our website which enables the electronic collection of data.

If a potential applicant uses this option, the data entered in the input mask will be transmitted to us and stored.

In addition, there is also the possibility to record data sent by e-mail.

Purpose of data processing

Personal data are processed as part of this processing activity in order to keep track of unsuccessful applications and to be considered for future vacant positions.

Legal basis for data processing

The legal basis for the processing of your data is your consent according to Art.6 Para.1 S.1 GDPR in conjunction with. Art.7 GDPR

Recipient of the data

For better management of incoming data we use CRM software Salesforce. From this circumstance, the data is also processed on the servers of Salesforce, so Salesforce is to be classified as the recipient of your data.

We use Google email server for our email communication. From this circumstance, the data is also processed on Google’s servers, so that Google is to be classified as the recipient of your data.

If you contact us via Whatsapp, your data will also be processed by Whatsapp Ireland Limited.

Use of company presences in job-oriented networks

LinkedIn
Scope of data processing / data recipient

We use the possibility of company appearances on professionally oriented networks. We maintain a company presence on the following professionally oriented network:

LinkedIn, Unlimited Company Wilton Place, Dublin 2, Ireland (LinkedIn).

We do not have any information on the processing of your personal data by the companies responsible for the corporate presence. Please note, however, that if you carry out an action on our company website (e.g. comments, posts, likes, etc.), you may make personal data (e.g. clear name or photo of your user profile) public.

For more information, please see the privacy policy of: LinkedIn.com

Legal basis for data processing

The legal basis for the processing of your data in connection with the use of our corporate presence is Art. 6 para. 1 p. 1 lit. f Alt.1 GDPR.

Purpose of data processing

The purpose of our corporate website is to inform users about our services, to provide information and to offer users the opportunity to communicate.

Furthermore, the company website is used for job applications, information/PR and active sourcing.

Duration of storage

We store your activities published via our company presence for the duration specified in LinkedIn’s terms and conditions.

Possibility of objection and elimination

You can object to the processing of your personal data that we collect in the course of your use of our corporate presence at any time and assert your data subject rights.

To do so, send us an e-mail at info@social-bee.de.

XING
Scope of data processing / data recipient

We use the possibility of company appearances on professionally oriented networks. We maintain a company presence on the following professionally oriented network:

XING SE, Dammtorstraße 30, 20354 Hamburg, Germany.

If you carry out an action on our company website (e.g. comments, posts, likes, etc.), it may be that you make personal data (e.g. clear name or photo of your user profile) public.

For more information, please visit: privacy.xing.com/en/privacy-clause

Legal basis for data processing

The legal basis for the processing of your data in connection with the use of our corporate presence is Art. 6 para. 1 p. 1 lit. f Alt.1 GDPR.

Purpose of data processing

The purpose of our corporate website is to inform users about our services, to provide information and to offer users the opportunity to communicate.

Furthermore, the company website is used for job applications, information/PR and active sourcing.

Duration of storage

We store your activities published via our company presence for the duration specified in XING’s terms and conditions.

Possibility of objection and elimination

You can object at any time to the processing of your personal data that we collect in the course of your use of our company website and assert your data subject rights as set out in this data protection declaration.

Please send us an e-mail to info@social-bee.de.

Use of social media plugins

LinkedIn
Scope of data processing / data recipient

This site uses plugins of the social network linkedin.com, which is operated by LinkedIn, Unlimited Company Wilton Place, Dublin 2, Irleand (LinkedIn). When you call up a web page of our website that contains such a plugin, your browser establishes a direct connection with the servers of LinkedIn. The content of the plugin is transmitted by LinkedIn directly to your browser and integrated by it into the website.

By integrating the plugins, LinkedIn receives the information that you have accessed the corresponding page. If you are currently logged in to LinkedIn, LinkedIn can assign the visit to your LinkedIn account.

Purpose of data processing

Serves to better understand the needs of our users and to optimize the offer on this online presence.

Legal basis of data processing

The legal basis for data processing is Art. 6 para. 1 p. 1 lit. f GDPR.

Duration of storage

The information transmitted via the plugin is stored for the duration specified in LinkedIn’s terms and conditions.

Possibility of objection and elimination

You can object at any time to the processing of your personal data that we collect in the course of your use of our company website and exercise your data subject rights as set out in this privacy policy. Please send us an informal e-mail to info@social-bee.de.

Twitter
Scope of data processing / data recipient

This site uses plugins of the social network twitter.com, which is operated by Twitter, Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA (Twitter). When you call up a web page of our website that contains such a plugin, your browser establishes a direct connection with the servers of Twitter. The content of the plugin is transmitted by Twitter directly to your browser and integrated by it into the website.

By integrating the plugins, Twitter receives the information that you have accessed the corresponding page. If you are currently logged in to Twitter, Twitter can assign the visit to your Twitter account.

Purpose of data processing

Serves to better understand the needs of our users and to optimize the offer on this online presence.

Legal basis of data processing

The legal basis for data processing is Art. 6 para. 1 p. 1 lit. f Alt.1 GDPR.

Duration of storage

The information transmitted via the plugin is stored for the duration specified in Twitter’s terms and conditions.

Possibility of objection and elimination

You can object at any time to the processing of your personal data that we collect in the course of your use of our company website and exercise your data subject rights as set out in this privacy policy. Please send us an informal e-mail to info@social-bee.de.

Instagram
Scope of data processing / data recipient

This site uses plugins of the social network instagram.com (Instagram), which is operated by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. When you visit a web page of our website that contains such a plugin, your browser establishes a direct connection with the servers of Instagram. The content of the plugin is transmitted directly to your browser by Instagram and integrated into the website by it.

By integrating the plugins, Instagram receives the information that you have accessed the corresponding page. If you are currently logged in to Instagram, Instagram can assign the visit to your Instagram account.

Purpose of data processing

Serves to better understand the needs of our users and to optimize the offer on this online presence.

Legal basis of data processing

The legal basis for data processing is Art. 6 para. 1 p. 1 lit. f Alt.1 GDPR. Our legitimate interest here lies in the external presentation of our company of data processing.

Duration of storage

The information transmitted via the plugin is stored for the duration specified in Instagram’s terms and conditions.

Possibility of objection and elimination

You can object at any time to the processing of your personal data that we collect in the course of your use of our company website and exercise your data subject rights as set out in this privacy policy. Please send us an informal e-mail to info@social-bee.de.

Newsletter subscription

Scope of the processing of personal data

Through our website you can subscribe to our newsletter, which will inform you about our current interesting offers.

Data processing purposes

The personal data is used within the scope of this processing activity to carry out marketing measures as well as to evaluate your usage behavior.

For this evaluation, the emails sent contain so-called web beacons or tracking pixels, which are single-pixel image files stored on our website. For the evaluations, we link data and the web beacons with your e-mail address and an individual ID. Links received in the newsletter also contain this ID. With the data obtained in this way, we create a user profile in order to tailor the newsletter to your individual interests. In doing so, we record when you read our newsletters, which links you click on in them and infer your personal interests from this. We link this data to actions you take on our website.

Legal basis for data processing

The legal basis for the processing of your data is your consent according to Art. 6 par. 1 S.1 lit. a, Art. 7 GDPR.

Recipient of the data

To better manage our newsletter subscribers, we use newsletter software. Due to this circumstance, the data is also processed on the servers of the software providers, so that they are to be classified as recipients of your data.

Duration of storage

Your personal information will be stored for as long as necessary to fulfill the purposes described or as required by law.

Right to revoke the declaration of consent under data protection law

You have the right to revoke your consent to the sending of the newsletter at any time and thus unsubscribe from the newsletter. You can declare the revocation by clicking on the link provided in every newsletter e-mail. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

Carrying out safety checks

Scope of data processing

Google reCAPTCHA is a service from Google that allows website operators to check whether a user on their site is a human or a bot.

During the verification process by reCAPTCHA, website operators and thus Google record a number of data from the user. Among other things, Google reCAPTCHA collects information about the page that embeds reCAPTCHA,

  • IP address of the user,
  • language set in the browser,
  • Screen and window resolution,
  • Time zone and
  • Installation of browser plugins.
Data processing purposes

Personal data is processed as part of this processing activity to ensure that no bots interact automatically on the website.

Legal basis for data processing

The legal basis for the processing of your data is the overriding legitimate interest Art. 6 para. 1 p. 1 lit. f Alt.1 GDPR.

Receiver

The reCAPTCHA is provided by Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland. From this circumstance, the data is also processed on Google’s servers, so Google is to be classified as the recipient of your data.

Duration of storage

Your personal information will be retained for as long as necessary to fulfill the purposes described herein or as required by law.

Possibility of objection and elimination

You can object at any time to the processing of your personal data that we collect in the course of your use of our company website and exercise your data subject rights as set out in this privacy policy.

To do so, send us an e-mail at info@social-bee.de.

Provision of information materials (sheets/case studies/guides)

Scope of data processing

We provide interested people with information materials, such as sheets / case studies / guides. In this way you can get the most important information about our projects and services.

Data processing purposes

The personal data within the scope of this processing capability will be used to contact the person who expressed your interest in the offers through the download.

Legal basis for data processing

The legal basis for the processing of your data is the overriding legitimate interest Art. 6 para. 1 p. 1 lit. f Alt.1 GDPR. The legitimate interests pursued by the provision of information materials are, the implementation of efficient marketing measures and the external presentation of our company.

Receiver

For better management of info material download we use CRM & Marketing software Salesforce. From this circumstance, the data is also processed on the servers of Salesforce, so Salesforce is to be classified as the recipient of your data.

Duration of storage

Your personal information will be retained for as long as necessary to fulfill the purposes described herein or as required by law.

In particular, we store the data until the objection.

Possibility of objection and elimination

You can object at any time to the processing of your personal data that we collect in the course of your use of our company website.

To do so, send us an e-mail at info@social-bee.de.

Provision of a Learning Management System (LMS)

Data processing purposes

The personal data are processed within the scope of this processing activity in order to

  • Provide training content,
  • Conduct statistical evaluations of participation in training content; and
  • provide the users with a self-management area
Legal basis for data processing

The legal basis for the processing of your data is the performance of the contract within the meaning of Art. 6 para.1 S.1 lit.b Alt.1 GDPR in conjunction with the respective service contract.

Receiver

Recipients under this processing activity include:

  • Communication software provider,
  • Provider of work organization software,
  • Learning Management Systems Provider
Duration of storage

The data will be stored as necessary as follows:

  • for the duration of the existence of the user account,
  • beyond:
    • Evidence purposes up to 4 years
    • tax purposes up to 10 years
    • stored for up to 10 years for commercial law purposes

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Dr. Roland Busch

CEO der Siemens AG